Job Description

Job Summary: 

Responsible for receptionist duties, ordering office supplies, copying, scanning, mailing and other document management duties relating to the facility operations in an office; assist with hospitality functions; assist with file closing process; in some cases, Maintain the office and prepare refreshments for client visitors, meeting attendees, etc.  May run outside errands for office supplies, etc.

Responsibilities:

• Answer incoming calls and route calls to attorneys and employees
• Prepare coffee and maintain in kitchen and break areas
• Maintain the kitchen areas
• Furnish meeting rooms with coffee, soft drinks, etc.
• Maintain clean conference rooms after meetings
• Purchase, receive, shelve and distribute office supplies.
• Assist in performing duties related to the firm’s “file closing” process, including scanning documents into the document management system
• Assist with physical arrangements for receptions, parties, meetings, etc. dealing with caterers, delivery personnel, etc.
• Assist Legal Assistants and Paralegals with overflow administrative work
• Copy, scan, and prepare documents for overnight deliveries (FedEx, etc)..
• Related duties as assigned.

Supervision Received and/or Given:

The employee in this position is supervised by the Office Manager. 

Minimum Acceptable Qualifications:

• High School Graduate
• Previous experience in a related occupation.
• Must have good communication skills and ability to work well with staff, attorneys, vendors, building personnel, contractors and the public. 

Working Conditions:

This position requires strength and agility.  Must be able to move heavy items such as desks, file cabinets, file boxes and other equipment.  Employee must be mobile, have the ability to bend, and ability to lift approximately 25 lbs.  Must be able to walk and stand for extended periods of time in and under various weather conditions.  Must be available to work overtime as needed.  

 

Job Tags

Full time, For contractors, Night shift,

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