Job Description

Human Resources Assistant

JOB-10044813

Anticipated Start Date

September 01, 2025

Location

Brooklyn, NY

Type of Employment

Contract Hire

Employer Info

Our client provides top-ranked care, dozens of inpatient and outpatient specialties, and mental health services with a team of highly trained and caring medical professionals who are compassionate, culturally competent and patient centered. Their vision is to be a fully integrated health system that enables New Yorkers to live their healthiest lives. Many of their roles are temp-to-hire, giving our client and our candidates the opportunity to ensure they are the right fit for a full-time position, as this comes with career advancement opportunities and excellent benefits. In fact, over 30% of our candidates have converted to full-time positions at our client.

Job Summary

We are looking for a detail-oriented HR Assistant to join our client’s team to support the HR Operations department by overseeing the precise management, organization, and integrity of employee records. This role requires a high level of accuracy, organization, and confidentiality to ensure personnel files are complete and compliant with company and regulatory standards.

Job Description

• Scan, index, and upload employee documents into the HR database, ensuring proper categorization and accuracy.
• Review scanned documents for clarity and completeness prior to upload.
• Maintain both physical and electronic personnel files in compliance with company and regulatory requirements.
• Support onboarding processes by preparing and collecting new hire paperwork and verifying required documentation.
• Track and monitor employee certifications, licenses, and training records; notify employees and managers of upcoming expirations.
• Assist in preparing documents and reports for audits and compliance reviews.
• Respond to HR-related inquiries regarding employee records, policies, and procedures.
• Provide administrative support to the HR team as needed.

Skills Required

• Minimum 2 years of experience in an HR support role.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office Suite and familiarity with HRIS or document management systems.
• Ability to handle sensitive and confidential information with professionalism.
• Strong organizational skills with the ability to manage multiple priorities.

Education/Training/Certifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.

Additional Requirements

• Shift time: 9:00 AM-5:00 PM

  Pay Rate

• $30.00 per hour

“We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law”.

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