Job Description
Administrative Coordinator Ophthalmic Consultants of Boston (OCB)
📍 Waltham, MA | 💼 Full-Time
Join one of the region’s leading ophthalmology practices and make an impact every day.
Ophthalmic Consultants of Boston (OCB) is seeking a proactive, detail-driven Administrative Coordinator to support our leadership team and help keep our high-performing organization running smoothly. This is a dynamic role where you’ll manage complex administrative operations, coordinate cross-functional initiatives, and elevate communication across departments—directly contributing to OCB’s mission and patient-centered values.
At OCB, we are guided by our core values: Outstanding Patient Care, Unity, Ethics & Integrity, Fairness, Operational Excellence, and Fiscal Responsibility. If you thrive in a collaborative, fast-paced environment and love being the organizational “glue,” we’d love to meet you. 💡 What You’ll Do
Administrative & Organizational Support - Manage complex calendars and a high volume of scheduling requests, solving conflicts with confidence and independence.
- Develop agendas, prepare meeting materials, attend meetings, and track follow-up actions.
- Assist with planning and executing meetings and events, including logistics, facility coordination, and on-site support.
- Take on additional administrative tasks to support leadership and organizational needs.
Communication & Content Management - Draft, edit, and proofread internal and external communications, reports, newsletters, and more.
- Update and maintain content on the intranet (SharePoint) and external website to align with brand and strategy.
- Manage social media content across key platforms.
- Partner with internal teams to gather information and ensure consistent messaging.
Data & Digital Tools Management - Develop, distribute, and analyze internal surveys; prepare data-driven reports for leadership.
- Support file organization and content management across SharePoint and Microsoft Teams.
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What You Bring - Bachelor’s degree
- 2+ years of relevant administrative or operations experience
- Strong proficiency with Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint, SharePoint, Forms)
- Experience with survey platforms (SurveyMonkey, Constant Contact, DocuSign), and WordPress
- Professionalism, discretion, and the ability to handle confidential information
- Adaptability in a fast-moving environment with changing priorities
- Strong written and verbal communication skills
- Creative, detail-oriented approach to messaging and content
- Excellent organizational and multitasking abilities
- Proficiency in major social platforms (Facebook, LinkedIn, Instagram)
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Why OCB? Joining OCB means becoming part of a mission-driven team that improves patients’ lives every day. You’ll work in a collaborative environment, support meaningful projects, and grow your administrative expertise within a respected medical organization.
Benefits Offered: - Health & Dental Insurance- eligible 1st day of employment
- Paid time off and paid holidays
- Health & Dependent Reimbursement Accounts
- 401(k) Plan with company contribution
- Company paid Life and LTD Insurance
- Employee discounts
To find out more about OCB, please visit our website at . OCB is an Equal Opportunity Employer.
Job Tags
Full time, Work at office,